• 01/08/2019

5 Tips for managing remote teams

 

The arrival of new technologies has completely changed the ways of working. These not only have allowed the emergence of new professions but also have changed the usual ways of working.

Nowadays, the office is not the only space from which you can work, but professionals can perform their work at home or in coworking spaces in the same way they do in an office.

Remote work not only allows more flexibility in terms of presence, but also in terms of work schedules. For professionals it is increasingly easy to coordinate work and personal life, but at the same time it is a concern for companies.

Entrepreneurs, managers or supervisors must establish measures that allow them to contact workers located in different parts of the country and even abroad, in order to ensure that they work efficiently in pursuit of the company's objectives.

Here are some tips to efficiently manage remote work teams:

 

  • Do online sessions 1 to 1

It is very important to provide frequent training sessions or follow-up on a 1 to 1 basis. Here you can see in detail the activity that each worker is doing, think together or coordinate upcoming actions in the project.

Take some time to reflect on how long the 1 to 1 session may require. We recommend sessions of 25 to 50 minutes maximum. With these time lapses you allow people to land thoughts, breathe a little and move on to the next step.

 

  • Design the conversation and the digital space

Basically it is about making a simple list of topics to be discussed during the session. It is terrible to attend a meeting where there is no agenda and the issues jump from one side to another in a chaotic way. A reminder 5 minutes before the session begins can be more than enough for all participants to prepare and start on time. Punctuality is very important since each worker’s time is valuable.

Usually the first few minutes of each session we dedicate to knowing how the week has been for each worker, how they are doing, something much more emotional and empathetic. This is particularly important for teams that work remotely. These practices promote human connection and collaboration in times of maximum professional stress. After these first minutes, we enter into the matter to be discussed and this is where "magic" occurs.

 

  • Follow-up and summary of things to do

At the end of the session, you may feel the anxiety of going quickly to that "other pending" ítem you have there. At the end of each meeting, it is recommended to stay a few minutes landing ideas in more detailed and personalized meetings.

A detailed summary of the meeting helps each worker to know what their tasks are. We recommend using tools such as Evernote or Google Drive. This promotes transparency and free access to what has been agreed upon.

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